Ad-Hoc Mailing List Guidelines and Procedures

What is “ad-hoc mailing list”?
The “ad-hoc mailing list” is a list of LINK members’ email addresses. Only members that have asked to be included on the ad-hoc email list will be contacted. The “ad-hoc mailing list” is a free service for members only. LINK will not pass on your details to third parties.
What is it used for?
The Newsletter is the main method of communication within LINK and every member is sent one 10 times a year. We have a “member to member” section within the newsletter where short private advertisements, requests or notices can be placed by members free of charge. Contact Editor to place a member to member advert. The LINK webpage is another invaluable source of information and is regularly updated. Our webmaster can be reached by email.
Occasionally, events or activities may change at short notice. Members often want to share or request information, or offer items for sale. Normally, the newsletter would be the ideal forum for this type of information, but if it is already in print then ad-hoc is useful to gain a faster response.
Ad-hoc email list is very effective; by sending an email to the co-ordinator you can get information to the members on the list quickly.
How does it work?
Members can send an email to Ad-Hoc, stating the information they wish to share and providing contact details. The linkadhoc email address is a “DO NOT REPLY” address, so it's important that contact details are clearly stated.
  • Please state clearly what the subject of the mail is in the “subject” line of the email. Being specific with the title of the mail helps members - e.g. “Ladies bicycle for sale”, “House to rent in Copenhagen”, “Seeking advice on Childcare”, etc.
  • The co-ordinator receives the email, checks that the content meets the guidelines outlined below and then cuts and pastes the information to send out to members on the list.
  • The mail will then be received by all on the list.
The email list is checked regularly and the co-ordinator will try to ensure the information is sent out quickly. However, we cannot guarantee that this will be the case due to the voluntary nature of the network. The ad-hoc mailing list is maintained by adding and removing email addresses by request and it is not tied in with the membership listing.
What can I expect to receive via the “ad-hoc mailing list”?
Members are welcome to send emails to members about the following:
  • Items for sale privately
  • Houses to rent/buy or requests for houses to rent/buy
  • Community events
  • Seeking items or services
  • Special events to share with LINK members
  • Changes to events or activities or subgroup activities
  • Invitations from members to others to social events (e.g. My name is Mary Smith, I live in Hellerup and I want to meet other young mums in the area – please contact me on marysmith@xyz.com.)
What we will not send out via the “ad-hoc mailing list”
  • Business advertisements (please contact Advertising to arrange for a paid advertisement in the newsletter)
  • Pictures on emails. If you have a picture of an item or items you wish to sell, please advise on the email that you can send a picture upon request.
  • Private businesses tied in with LINK subgroup events
  • Private businesses/self-promotion
  • Advertising to sell items for a friend
  • We prefer not to advertise events that clash with organised LINK events or activities.
How do I join or be removed from the “ad-hoc mailing list”?
You can join or be removed by sending an email to Ad-Hoc, stating JOIN (your email address) or REMOVE (your email address) within the subject line.
Etiquette
Any inappropriate language or content within the email will result in the mail not being sent. We reserve the right not to send out emails that we believe are contrary to the ethos and etiquette of the LINK network, or that breach the Rules and Regulations of the network, or that do not meet the ad-hoc guidelines. The Ad-hoc co-ordinator may seek advice from the LINK committee if she requires guidance or assistance.
Changes to these guidelines
We reserve the right to amend these guidelines at any time in response to your feedback, new or altered LINK systems and procedures, Internet best practices and Danish and European law.
You will receive information detailing any changes to this policy when they happen via the newsletter and on our website.
Disclaimer
We cannot be responsible for any information you disclose in public community areas of LINK such as the newsletter, ad-hoc email or website. This can be viewed or collected by any third party and you should always be wary of publishing any personal information in public community areas.
LINK cannot be held responsible for the policies of any third-party website listed in our Newsletter, website or within ad-hoc email communications and you access these websites at your own risk.
Questions?
If you have any questions regarding these guidelines, please contact the LINK committee.